Positive behaviour and learner attendance

Our commitment to you

At Grŵp Llandrillo Menai, we are dedicated to creating a positive, inclusive, and supportive environment for everyone. We believe that every individual has the right to feel valued, respected, and empowered. Our commitment to you is rooted in the following principles:

Respect

We are dedicated to treating each individual with the utmost respect. We recognise and value the unique strengths, experiences, and perspectives that everyone brings. In our community, respect is foundational, and we strive to ensure that every person feels heard, valued, and appreciated in all interactions.

Equality

Equality is at the core of our commitment to you. We believe that everyone deserves to be treated fairly, without discrimination or bias. We are committed to creating an inclusive environment where opportunities for growth and success are accessible to all, regardless of background or circumstances.

Honesty

Honesty is essential to building strong, trusting relationships. We are committed to clear and transparent communication, ensuring that you are always informed about our expectations, policies, and procedures. We will provide truthful and constructive feedback to support your personal and professional development.

Trust

We understand that trust is earned through consistent and reliable actions. We are committed to creating an environment where you can depend on us to act with integrity and fairness. We will work diligently to build and maintain your trust by upholding our commitments and supporting you in your endeavours.

Ambition

We are committed to fostering an environment that encourages and nurtures ambition. We believe in supporting your aspirations and helping you achieve your goals. Through ongoing support, development opportunities, and recognition of your efforts, we aim to empower you to reach your full potential.

Fairness

Fairness is integral to our approach in all interactions and decisions. We are dedicated to applying our policies and procedures consistently and equitably. We will consider individual circumstances while maintaining a commitment to fairness, ensuring that everyone is treated justly and with respect.

Safe and Supportive Environment

We strive to provide a safe and supportive environment where positive behaviour is encouraged and recognised. Our goal is to ensure that all interactions are conducted with kindness, empathy, and understanding.

We hold ourselves accountable to the highest standards of conduct and integrity. We will take responsibility for our actions and decisions, and we expect the same commitment from you. By upholding these principles, we aim to create a positive, inclusive, and empowering environment where you can thrive. Our commitment to Respect, Equality, Honesty, Trust, Ambition, and Fairness is the foundation of our relationship with you, and we are here to support you in every step of your journey.

What we expect from our learners

To create a supportive and successful learning environment, we expect all learners to follow these positive behaviour steps. This guidance should serve as a foundation for creating a respectful and productive environment where all students can thrive.

Respect and Inclusivity

Treat everyone with respect, kindness, and fairness.
Embrace diversity by respecting the opinions, backgrounds, and cultures of others.
Use language and actions that foster a positive and welcoming environment for all.

Professionalism and Responsibility

Attend classes, workshops, and activities on time and be prepared to engage fully.

Take responsibility for your own learning by completing assignments and participating actively.

Dress appropriately for your course and maintain a professional attitude, particularly in work placements and practical sessions.

Collaboration and Teamwork

Work cooperatively with your peers and staff members.
Be open to giving and receiving constructive feedback.
Support your classmates by sharing knowledge, helping others when possible, and celebrating collective successes.

Positive Communication

Communicate respectfully with peers, lecturers, and staff, whether in person or online.
Raise concerns or issues in a constructive manner, and seek support if needed.
Practise active listening, ensuring that all voices are heard and valued in discussions.

Health and Wellbeing

Prioritise your physical and mental health. The college offers resources and support—don’t hesitate to ask for help.
Maintain a balanced lifestyle, managing your time effectively to meet academic and personal commitments.
Respect the wellbeing of others by creating a positive atmosphere and being mindful of your actions.

Integrity and Honesty

Uphold academic integrity by submitting your own work and avoiding plagiarism.
Be honest in all your dealings within the college.
Own up to mistakes and learn from them - everyone makes them, and it’s part of the learning process.

Environment and Safety

Report instances of Safeguarding to the appropriate staff
Safeguarding team (PDF)
Safeguarding learners, young people and vulnerable adults (PDF)
Respect the college environment by keeping it clean and reporting any hazards or damages.
Follow all health and safety guidelines, both in the classroom and in practical settings.
Take care of college property and resources, ensuring they are used appropriately and sustainably.

Engage with the College Community

Get involved in college life by participating in extracurricular activities, group sessions and events.
Contribute positively to the wider community through volunteer/ambassador work or local initiatives.
Be an ambassador for the college by upholding these values both on and off campus.

Travelling to and from college

Click here to read our transport code of conduct (PDF)

Following the transport code of conduct is essential for ensuring a safe and respectful environment for all passengers. Adhering to these guidelines not only promotes positive behaviour when travelling to and from college but also helps maintain the smooth operation of transport services, ensuring everyone can travel comfortably and securely.

Please be mindful that each Local Authority operate their own transport conduct guidelines that learners must adhere to:

Remember, your behaviour not only reflects on you as an individual but also on our entire college community. By following these guidelines, you will help build a positive, supportive, and successful learning environment for everyone.

Guidance for Learners on Attendance Policy

We believe that regular attendance is key to your success. Here’s some guidance to help you understand and adhere to our attendance policy.

1. Understanding the Importance of Attendance

Regular attendance:

Enhances your learning experience.
Prepares you for future professional expectations.
Contributes significantly to your academic success.

2. Attendance Requirements

Be Present: Aim for 100% attendance, but remember that you must meet at least a 85% attendance rate to avoid disciplinary actions.
Be Punctual: Arrive on time for all sessions.

3. Reporting Absences

Inform Early: Notify your course tutor and via the attendance function on eDRAC learner as soon as you know you’ll be absent.
Documentation: If you’re absent for more than three consecutive days, you will need to provide a valid reason like a medical certificate.
Authorised Absences: For reasons such as medical appointments, bereavement, religious holidays, personal emergencies, or educational opportunities (like university interviews), you must provide supporting documentation to your personal tutor to request an authorised absence.

4. Monitoring and Support

Regular Checks: Your attendance is monitored. If it drops below 85%, you will be contacted for support.
Support Available: Struggling with attendance? Reach out for:
- One-on-one meetings with their tutor.
- Allocated a mentor to support improved attendance
- An attendance action plan
- Referral to Welfare and/or Counselling services.
- Referral to external services

5. Steps for Addressing Poor Attendance

Initial Warning: If your attendance falls below 85%, you’ll receive an initial warning and must meet with your tutor.
Action Plan: If there's no improvement, an action plan will be developed to help you improve.
Final Warning: Continued issues will result in a final warning and a formal review.
Disciplinary Action: As a last resort, suspension or exclusion may occur for ongoing attendance problems.

6. Appeals Process

Speak to your tutor: For any attendance-related issues you must firstly contact your Personal Tutor to discuss your concerns

If it is unresolved and disciplinary action is implemented you have the right to;

Right to Appeal: You can appeal any attendance-related decision within ten working days.
Appeal Submission: Submit your appeal in writing to the Programme Area Manager.
Independent Review: Your appeal will be reviewed by an independent panel, whose decision is final.

7. Staying Informed

Know the Policy: Familiarise yourself with the full attendance policy available on the college website.
Regular Updates: Look out for reminders and updates through college communication channels

8. Your Responsibilities

Be Responsible: It’s your duty to attend classes and communicate any attendance issues promptly.
Engage and Participate: Engage actively in your learning to make the most out of your education.

By following this guidance, you’ll not only meet the college’s attendance requirements but also set yourself up for success in your academic and future professional life. If you have any questions or need assistance, don’t hesitate to contact your tutor or the attendance officer.

Using eDRAC learner to report an absence

To report an absence you will need to complete the online form on eDRAC learner. Please be aware that you will need to complete this form for every day that you are absent. Should you miss a lesson, due to an authorised absence, it is essential that you input the time that you will be absent for. Please follow the points below on how to report an absence.

Click Report Your Absence tile on eDRAC learner
Click add a new absence
Select a reason for your absence - Please note that all absences other than sickness or emergency will need to be authorised by your Personal Tutor or Course leader.
If other - please specify in the box provided
Input the period of time that you are absent for.
Tick yes or no if you require any further support for your absence. Please be aware that this will not action an immediate response from the college. Should you require emergency assistance please contact 999.

If you have previously declared an absence, this can be found in the, absence declared this year section. This will also confirm that your absence has been recorded and sent to your personal tutor.

You will need to complete this form for every period of absence.

Absence Marks

/ → Present
o → ⁠Absent
L → Late
H → Holiday
S → Study Leave
E → Excused
I → ⁠Illness
Z → Authorised Absence
T → Late (online)
A → Absent (online)
X → Work Experience